Among the many office automation tasks that we can carry out today with our Windows-based equipment, one of them is spreadsheets. These are documents both personal and professional, which are based on working with numerical data. There are many software solutions that meet our needs in this regard, where Microsoft‘s Excel stands out undoubtedly.
This is a program that, as many of you will know first-hand, is used all over the world and in all kinds of environments. From the most professional, to end users looking to make simple accounts, through students or SMEs. But of course, to get the most out of this specific program, we must have extensive knowledge of it. With everything and with this, in most cases it is not necessary to go to those extremes.
To give you an idea, there are many professional users in your sector, who use this program to generate invoices for their business, for example. This is probably due to certain facilities that Excel itself offers us for all this, but it is not always the most recommended. What’s more, in these same lines we are going to talk about a series of reasons why you should not make your own professional invoices with the Microsoft program.
There are programs designed for these tasks
To begin with, we will tell you that in the vast world of software , we can find programs specially created for these tasks. In addition, many of them are completely free to use. Therefore, using some of these specific solutions will be much more functional, as well as economical, to design our own personalized invoices.
What’s more, many of the accounting applications that we already have have their own invoice function, thus being able to do without Excel.
They are easily editable from many programs
In addition to this we must add that if we send an invoice to a client or another company , it can be changed and edited in seconds. And not only with the Microsoft program, but there are many applications that will be useful in this type of task. These editions of documents created initially with Excel, can be carried out by other users even with online platforms that we find on the Internet , so they do not even need to install anything.
Layout in Excel can be confusing
In addition, the layout of the user interface of this program that is included with the Office suite, requires us to be precise. This is something that is especially evident if we are going to work with several columns, texts of different formats, etc. If we do not have some experience with this cell-centered work, perhaps the design of the invoice that we are doing is a bit confusing, which is never recommended in this type of work.
You must have knowledge of formulas in Excel
And speaking of experience in Excel, we must also bear in mind that a good part of its operation is based on the use of formulas . In order to work with them in the most effective way, we need to have certain knowledge. Although an invoice does not require many elements of this type, the design of most will need these formulas.
More if in the future we have the need to use this invoice as a template or base for others that we do with different numerical data.